How it works:

REGISTRATION

Attendees are registered quickly and efficiently, thereby removing long queues. At a recent, high-profile event, 2500 shareholders were registered without delays, with an average registration time per shareholder of under 20 seconds.

All types of attendees (shareholders, corporate representatives, proxies, guests and press are registered on arrival. Once delegates have registered, they are issued with a Smartcard, which, when inserted into a keypad, will assign them their correct voting rights based on the size and class of their holding.

ELECTRONIC POLLS

Registration and voting can run simultaneously at a number of locations. A poll is conducted on every resolution with keypad screens confirming votes have been cast. Split voting can be performed live while a vote is taking place and amended resolutions can be added instantaneously.

VOTE MONITOR

A live information monitor for the Chairman, Secretary and Scrutineer displays up-to-date information, including details of all attendees and proxy vote status. Potential swing as a result of live votes cast can be viewed prior to the event and a results summary allows vote status to be previewed before the poll is closed.

REPORTS

Reports can be produced within minutes allowing results to be released to the stock exchange without delay. A full audit trail and scrutineers report are created together with results by resolution, meeting attendees, votes by attendee and overridden proxy votes.

For further information about our AGM service and how we work together with other market participants, please contact us at info-hk@imlworldwide.com